October 14, 2011

TO ALL REGISTERED STUDENT ORGANIZATIONS:

To Whom It May Concern:

Each semester, the University Co-op allocates funds to registered student organizations to help with programs and events for the direct benefit of students at The University of Texas at Austin. For Fall 2012 we will be allocating $25,000. The maximum amount an organization can request per semester is $2,500. The University Co-op funding guidelines are included on the application form.

The University Co-op makes funding decisions through the Special Requests Committee that consists of faculty and student board members. The current application form must be completely filled out and received in the Executive Office of the University Co-op by the deadline specified below. You may submit your application online at www.utcoop.org.

All applications for Fall 2012 should be received by the last day of Spring Finals (May 15, 2012).

If you have received previous funding from the University Co-op, it is important to make sure that you have submitted a detailed report to the Executive Office on how your organization recognized the University Co-op for the donation, as well as a list of expenses and copies of receipts that match the amount of money received from the University Co-op. If there are no follow-up materials in your file by the above deadline, the application will not be considered for funding.

It is important that members of your organization be advised of this deadline. If you are no longer the contact person for your organization, please forward this letter and application to the appropriate person.

Please submit your request for funding online at www.utcoop.org or mail to:

Mr. George Mitchell, President
University Co-op
2246 Guadalupe Street
Austin, TX 78705

(Or drop-off in person at: 507 West 23rd Street, Austin, TX 78705)

Sincerely,
George H. Mitchell
President and CEO

1. The student organization must be registered and in good standing with the University.
2. The event must be sponsored by the registered student organization requesting the donation. If several different organizations are teaming up, only one request should be submitted by the main organizer of the event.
3. Must be well planned and organized.
4. Must take place on the University campus and the majority of participants must consist of University students.

1. Overhead or general expenses of the organization (including club t-shirts and general meeting expenses).
2. Requests that directly benefit a secondary charity (Heart Assn., Cancer Society, students at elementary or high schools, etc.)- the money can go into production of a fundraiser event, but the check we write cannot be given directly to the charity.
3. Religiously-oriented activities.
4. Politically-oriented activities.
5. Travel expenses.
6. Scholarships.
7. Students other than UT students (i.e. elementary, middle or high school).
8. Speaker costs or honorariums.
9. Awards banquets.
10. Alcoholic beverages.
11. Date Auctions / Pageants
12. Student-Faculty Lunches.

1. No budget is sent with the application.
2. Incomplete and/or inaccurate application/budget (e.g. not all questions are answered).
3. Application requests greater than $2,500 (Note: if your organization is submitting multiple applications, the total amount requested should be less than $2,500).
4. Incomplete documentation from previous funding (see below).

All applications for Fall 2012 should be received by the last day of Spring Finals (May 15, 2012).

1. Following the event, all organizations MUST provide the University Co-op with a detailed copy of the budget (expense report) and copies of all receipts totaling the amount received from the Co-op.
2. In addition, all organizations MUST provide the University Co-op with a detailed description of how the Co-op was recognized for their donation.
3. Any organization that fails to provide these documents will NOT be considered for funding in the future!